A source of inspiration for you
Even the most creative professionals can find it difficult to think of new ideas all the time.
SafetyMails' email name generator offers a variety of options that can inspire you with ideas you may not have considered before.
Stand out in a creative way
In an increasingly competitive market, small details like creative email addresses can help your business stand out from the competition.
Unique and fun names can leave a lasting impression on customers and partners.
The importance of corporate email
Today, the identity of people and companies is digital: people perceive organizations, their beliefs and values based on what is seen on their social networks, websites and digital communication and relationship practices, such as direct messages, chats and email addresses.
In the corporate environment, from exchanging internal information to interacting with clients and partners, email plays a crucial role in the day-to-day running of companies.
That's why the choice of username for corporate emails goes beyond a simple technical decision. It has a direct impact on the organization's professional image, information security and communication efficiency.
The domain is important
Registering your own domain for corporate emails is not just a matter of status, but a strategic necessity.
This is because a corporate domain conveys credibility, professionalism and trust, both to clients and to partners and suppliers.
You wouldn't feel comfortable being answered by your bank manager using an @gmail.com email address, would you?
That's why email on a corporate domain helps reinforce brand identity and helps avoid fraud and confusion.
How to have your own domain and corporate email
If you don't have your own domain yet, you can simply access the many domain registration services available on the market.
We've put together a short list of some specific websites for buying and registering domains in different countries:
| Country | Service | Description |
|---|---|---|
| Global | Google Domains | Offers a simplified registration experience and integration with other Google services. |
| Global | GoDaddy | One of the largest and best-known domain registrars in the world. |
| Global | Bluehost | Known for its hosting and domain registration services. |
| Global | HostGator | Offers domain registration along with hosting services. |
| Global | Namecheap | Popular for its user-friendly interface and competitive prices. |
| Global | Domain.com | Specializes in domain registration and hosting services. |
| Germany | DENIC | The official .de domain registrar in Germany. |
| Germany | Strato | Offers domain registration and hosting services. |
| Brazil | Registro.br | The leading domain registration site in Brazil. |
| China | CNNIC (China Internet Network Information Center) | The official .cn domain registrar in China. |
| China | Alibaba Cloud | Part of the Alibaba Group, it offers domain registration and hosting services. |
| China | Xinnet | Provides domain registration and hosting services in China. |
| Spain | Red.es | The official .es domain registrar in Spain. |
| Spain | Nominalia | Offers domain registration and hosting services in Spain. |
| United States | Network Solutions | One of the oldest domain registrars in the USA. |
| United States | Hover | Known for its customer service and user-friendly interface. |
| France | AFNIC | The official .fr domain registrar in France. |
| France | OVHcloud | Offers domain registration and hosting services. |
| Italy | Registro.it | The official .it domain registrar in Italy. |
| Italy | Aruba.it | Offers domain registration and hosting services. |
| Japan | JPRS (Japan Registry Services) | The official .jp domain registrar in Japan. |
| Japan | GMO Internet | Offers domain registration and hosting services in Japan. |
| Mexico | NIC México | The official registrar of .mx domains in Mexico. |
| Mexico | Akky | A subsidiary of NIC Mexico, offering domain registration and hosting services. |
| Portugal | DNS.pt | The official .pt domain registrar in Portugal. |
| Portugal | PTisp | Offers domain registration and hosting services in Portugal. |
Registering domains is very cheap and quick, and the services also offer hosting. In addition to the domain, you can create your own email accounts and most of these services also have tools for creating websites.
Creating corporate email names
It is possible to create corporate email names that are memorable and yet have a close connection to the company's purpose and identity.
Role-based corporate email names
A well-chosen username can reinforce your professional image and the security of your communication.
To ensure that corporate email usernames are effective, it is important to follow some best practices.
- Be precise
- Keep names simple and clear
- Avoid special characters
- Stick to the company's strategy
- Look for creative alternatives
Be precise
Objectivity is crucial when creating role-based email names.
Clear, direct names help to avoid ambiguity and ensure that recipients know exactly who or what department they are addressing.
An email name like [email protected] is immediately understood as the point of contact for the sales department, without the need for further interpretation.
Keep names simple and clear
Simplicity is key to ensuring that email names are easy to remember and use. Avoiding unnecessary complications and maintaining clarity helps prevent typos and facilitates communication. For example, [email protected] is preferable to a more complex name like [email protected], which can cause confusion.
Also, be careful if your company name is too complex. You can simplify communication with support domains. For example, instead of [email protected], using [email protected] could be a solution.
Avoid special characters
Special characters can be problematic in email addresses, causing typing errors and difficulties. In addition, some email systems may not handle certain characters well, which can result in delivery problems. Therefore, it's best to use only letters, numbers and dots in email names. Instead of [email protected], use [email protected] or simply [email protected].
Stick to the company's strategy
Email names should reflect the company's strategy and culture. If the company values more formal and traditional communication, email names should follow this line, such as [email protected]. On the other hand, if the company has a more relaxed approach, names such as [email protected] may be more appropriate. Staying true to the strategy helps to reinforce the brand's identity in all communications.
Look for creative alternatives
As well as being functional, email names can also be creative, especially to make communication more friendly and memorable. Creative alternatives can include names that reflect the company's personality or that are more engaging for customers. For example, instead of a simple [email protected], something like [email protected] or [email protected] can create a more welcoming and personal impression.
Formal but creative emails
A well-chosen role-based corporate name clearly identifies the scope of the recipient to the sender. For example, the email [email protected] might indicate that the sender is talking to the finance department of the business's head office, not a subsidiary.
In this way it is possible to create creative email addresses that are still formal in their communication. However, depending on the business niche and branch of activity, it is possible to use email accounts with more creative and fun names.
The obvious creative and emotional connections
Choosing creative and personalized names for role-based emails can be an effective way of differentiating yourself and creating an emotional connection with customers.
For example, using addresses such as 'wehelp@' or 'we.care@' can make the interaction more friendly and memorable, as well as avoiding the obvious. These choices can also reflect the company's personality and improve the customer experience.
Imagine a petshop that has customer service emails that mention its customers' pets: for example, being able to send an email to 'meow@' and 'wow@', or to 'mykitty@' and 'mypuppy@'. The emotional connection would be immediate!
Or think of a professional service from a nutritionist. Instead of a cold email like '[email protected]', how about an email that connects with the client's goals? Think '[email protected]' or '[email protected]'. Interesting, isn't it?
To create creative role-based corporate email names, follow some of these guidelines:
- What is the feeling I want to arouse in my client?
- What is the purpose of the role behind the email?
Corporate email addresses with obvious names can pose risks
Dictionary attack
It is the systematic combination of common names, words and domains. The dictionary attack, used to build mailing lists, is a form of social engineering and automated exploitation that seeks to increase the scope of malicious campaigns.
In other words, this technique can be used by spammers to quickly create large mailing lists for spamming, phishing or other fraudulent activities.
How it works:
It involves cross-referencing common email names with popular domains.
The spammer uses a list of common words and names often used in email addresses (e.g. "info", "contact", "support").
These words are then combined with popular and well-known corporate domains.
So, if the spammer wants to use the three examples above ("info", "contact", "support") for the domain "@yourcompany.com", the dictionary attack mailing list will be:
Now suppose a list with 40 popular names and 100 corporate domains. That's 4,000 possible email combinations!
For this reason, common email names are easier targets for dictionary attack activities. Creative names are unlikely to be part of mailing lists created in this way.
Data scanning
Another way that spammers obtain the most common corporate addresses is by scanning data on the Internet, using techniques known as "email harvesting" and "email scraping".
These techniques use automation capable of reading, recognizing and storing email addresses that are published, for example, on websites or official documents of a public nature, such as company registers.
Through these techniques, spammers find ways of building more qualified mailing lists, since the addresses obtained have been published by the organizations themselves and could be targeted by spammers.
Spam
Spammers are always looking for new ways to take advantage of their recipients.
Generated mailing lists can be used to send spam, overloading mail servers and annoying recipients.
Malicious emails can be sent in an attempt to steal personal or financial information.
It is therefore essential to avoid exposing certain corporate emails and to use techniques to maintain the privacy of these addresses without damaging business.
Personal corporate emails
The choice of syntax for human user names in corporate emails can influence the clarity and efficiency of communication.
Common syntaxes include first and last name combinations, initials, and variations of these.
The decision on which to use should take into account factors such as ease of memorization, consistency, and the organizational culture.
- Beware of complex surnames. Ex: Gregory Brzęczyszczykiewicz with the email address [email protected]
- Use combinations that are easy to remember
- If necessary, associate the position or activity. Ex: [email protected]
Conclusion
The creation of corporate email names goes far beyond a simple technical choice. It's a strategic decision that can have an impact on your company's image and communication. With the help of our creative email name generator, you can save time and effort with inspiring suggestions.
Exploring creative alternatives can not only make communication friendlier and more memorable, but also differentiate your company in the competitive market, creating an emotional connection with customers and partners.
Remember, the choice of username for corporate emails is an opportunity to highlight your company's identity, convey trust and professionalism, and ensure the security and efficiency of your digital interactions.